Free download · 4-page PDF
DSE Compliance Checklist for Irish Employers
A practical checklist covering key DSE duties, evidence prompts and reassessment triggers under the Safety, Health and Welfare at Work (General Application) Regulations 2007 (SI 299/2007) — for office, hybrid and remote workforces.
What's inside
- The Schedule 4 minimum workstation requirements — and how to evidence each
- Evidence prompts to help structure assessment and action records
- How often to refresh assessments — by role type and equipment change
- Remote worker / home office assessment requirements
- Equipment minimum standards for chair, desk, monitor and inputs
- What to do when an employee reports DSE-related symptoms
- Documentation and retention period requirements
- How to handle DSE for hybrid and shared-desk environments
Built around the workstation factors and employer actions relevant to Irish DSE duties. It is general guidance, not legal advice or a guarantee of compliance.
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Employer evidence map
From DSE duty to retained evidence
Use this map to separate the assessor's output from the actions that remain the employer's responsibility.
| Duty | Evidence | Usafety output | Employer action |
|---|---|---|---|
| Workstation analysis | Individual assessment record | Documented findings and recommendations | Retain the record and communicate relevant actions |
| Risks identified | Corrective-action plan | Named recommendations and follow-up items | Assign an owner, target date and close-out evidence |
| Training and information | Training or information record | Separately scoped from the assessment | Deliver, record and refresh when needed |
| Breaks or task changes | Work-planning policy or local arrangement | Relevant work-organisation observations | Organise work to interrupt continuous screen activity |
| Eye and eyesight tests | Notification and provision record | The DSE assessment is not an eye test | Make tests available and fund qualifying appliances |
| Reassessment | Change and action log | Further review where the assessment is no longer valid | Notify the assessor when work or equipment changes |
About the checklist
What the checklist does — and doesn't — replace
This checklist is a working document for HR, safety officers and office managers. It tells you what good compliance looks like, and what evidence to keep. It is nota workstation assessment in itself — it doesn't replace the per-employee DSE assessment that the Regulations require.
For the actual assessments, organisations either run them in-house with a trained DSE assessor, or use a specialist provider like Usafety. We deliver remotely (~30 minutes via MS Teams) or onsite with documented reports and organisation-level oversight.
If you are setting the scope first, read our explanation of what a DSE assessment covers and our guide to DSE programmes for office, hybrid and remote teams.
Detailed DSE guidance
Need help running DSE assessments at scale?
Public-sector and private organisations can contact Usafety to confirm programme scope, the current procurement route, pricing, and available dates.
See DSE assessment service →